1. Turn on Compatibility View in Internet Explorer (IE) 8. Steps to follow

• Click on Tools
• Click on Compatibility View
• After turning on the Compatibility View you will be able to log into WebAdvisor.

2. Use Firefox to access WebAdvisor

Graduate Web Registration (GWR), through WebAdvisor, has been designed for your convenience. You can complete this process by accessing WebAdvisor, logging in and choosing Students; then clicking Graduate Registration. WebAdvisor is Loyola's on-line, administrative access system for students to view their schedule of classes, grades, accounts receivable balances, financial aid awards, search for and register for classes.

WebAdvisor provides an opportunity for you to register and pay for courses from a browser-enabled computer at home, work, or student computer lab on any of the Loyola campuses. It operates most effectively with Firefox or Internet Explorer (except IE 8) on the PC and Firefox or Safari on the Mac.

Students can use the student computer labs on the Baltimore, Columbia, and Timonium Campuses to make use of GWR. You must have your student ID card to access these labs.

This could be the result of a caching issue with your computer.

If you are using Internet Explorer:

• Click on Tools in the Header Bar
• Select Internet Options from the dropdown menu
• In this window, the General tab should be on top
• Within this menu, click Delete Files under Temporary Internet Files
• Click Clear History under History
• Click OK to close the window
• Quit Explorer
• Relaunch Explorer and try accessing WebAdvisor again

If you are using another browser, contact, the Technology Service Center (410-617-5555/Option 1) or the Records Office (410-617-2263) for assistance.

Currently Enrolled Students
Currently enrolled graduate students in the following degree programs are eligible to use GWR: Business (excluding Fellows and EMBA); Computer Science; Education (excluding Kodaly Music, Montessori, and students with Special Student status); Liberal Studies; Pastoral Counseling; Psychology; and Speech Pathology.

New Students
No newly admitted graduate students are eligible to use this registration feature their first semester of registration. This includes students continuing in the same department but going from one degree to another (ex., M.S. to Ph.D.). New students are required to contact their academic advisor and plan their course of study. They must either mail-in their registration or attend the department's orientation/registration session.

New students may use WebAdvisor to access their course schedule, grades, and financial information.

Readmit Students
Students who are not currently active students (must have registered within the last year to be considered active) will not be eligible to use the web registration feature. Inactive students must reapply and be admitted to a program of study. Registration requests of students continuing from one program to another without withdrawing will be evaluated on a case-by-case basis by the department. Students will be contacted by the department if the advisor does not approve the registration request. At that time, students may be given the option to select another course, or the original request will be dropped.

Students authorized to use GWR must have their User ID and Password (same as Blackboard or Loyola e-mail Username). Before beginning the GWR process be sure to have both available. If you do not know your User ID or Password or need to have your Password reset, contact the Technology Service Center at 410-617-5555, Option 1. Students should check their login at least one week prior to registration.

The User ID and Password convention is as follows:
User ID: First initial, middle initial, and full last name (there will be a counter appended if more than one person shares the same first initials).

Password: WebAdvisor passwords are part of the password synchronization involving Loyola's e-mail and Blackboard.

The system stores a hint feature to help students remember their passwords; however, the hint cannot be the password or part of the password.

Students are encouraged to change their passwords frequently for security purposes. If you are a new user, a generic password is mailed to your home address. You should login and customize this password as soon as possible.

Registration for courses is on a first-come, first-served basis. Some courses may close early, therefore students are advised to register early for the best choice of courses and times.

You may experience technical difficulties or delays in accessing the screens during the first two hours of Web Registration due to a heavy volume of Internet traffic. Please be patient and keep trying to login. If the system hangs for a long period, close WebAdvisor and quit your browser, then open your browser and start again.

You should follow the steps listed below to prepare for GWR:

1. Access the Schedule of Classes via WebAdvisor or use the printed course schedule booklet. Note: To view the latest changes for a department, access the course schedule on-line and double-click on the yellow comment icon located to the right of the department's header box.

2. Review Search for Classes via WebAdvisor to determine what courses are open and the number of available seats prior to registering for classes.

3. Consult with your academic advisor, prior to registering, about your preferred and alternative course selections for the semester. Decide whether you will be taking them for credit or audit. Review the Audit Policy in the current Graduate Catalogue before choosing this option.

4. Prepare your schedule by having the complete course information (ex., GB 601.41) for preferred and alternative courses. Be sure to have this information in front of you when using GWR. You can print the Schedule of Classes off the Web if you do not have the printed booklet.

5. Check the credit value assigned to the course. Some courses have several sections with variable credit values. The tuition charges are calculated based on your course selection.

6. On-line Assistance: Click on the Help button in WebAdvisor.

7. Determine the method(s) of payment. Have your credit card information available prior to registering if this is the preferred payment method. Credit card payments are processed immediately through Verisign.

8. Students who wish to use Federal Stafford Loan proceeds must have completed the loan application process. The status of a Stafford Loan may be verified by accessing the Financial Aid section of WebAdvisor. The loan application and approval process has been completed if the loan has an application status of A or Accepted. Loans with an action status other than Accepted may not be used to pay tuition and fee charges.

At login you may receive a messages indicating that you are not eligible to use GWR.

• User ID not found in the registry.

• You are not eligible for registration.

If you receive either of these messages please contact the Records Office, 410-617-2264/2659/2263.

New students are ineligible to use the GWR system for registration and should contact their academic advisor with questions.

If you have a hold on your registration, you will be denied GWR access until the hold has been released by the initiating office. If you attempt to register before the hold is released, you will receive a message instructing you to contact the office which placed the hold. The possible holds and contacts follow:

• Students with outstanding financial obligations, contact Student Administrative Services, 410 617-2333/5047.
• Students who have outstanding admissions documents, contact Graduate Admissions, 410-617-5020.

Fall 2009

GWR for the fall semester begins July 13, 2009 at 7:00 a.m. and is available seven days a week, 24 hours per day. Mailed in registration will not be processed until 7:00 a.m. the morning of July 13, 2009.

GWR will CLOSE at 5:00 p.m. August 7, 2009. Registration requests made after this date must be submitted in person.

GWR for the spring semester begins November 16, 2009 at 7:00 a.m. and is available seven days a week, 24 hours per day. Mailed in registration will not be processed until 7:00 a.m. the morning of November 16, 2009.

GWR will CLOSE at 5:00 p.m. December 18, 2009. Registration requests made after this date must be submitted in person.

GWR for Summer Session I, II and Alternate begin April 7, 2010 at 7:00 a.m. Mailed in registrations will not be processed until 7:00 a.m. the morning of April 7, 2010. GWR is available seven days a week, 24 hours per day.

GWR will CLOSE at 7:30 p.m. May 14, 2010 for Summer Session I and June 30 for Summer Session II and Alternate Session. Registration requests for the first and summer sessions made after these dates must be submitted in person or by mail.

Summer Registration Only:

When registering for Summer Alternate courses, you may use GWR for up to 15 days prior to the courses's start date; thereafter, you must register via Mail-In or In-Person.

GWR for the fall semester begins July 13, 2010 at 7:00 a.m. and is available seven days a week, 24 hours per day. Mailed in registration will not be processed until 7:00 a.m. the morning of July 13, 2010.

GWR will CLOSE at 5:00 p.m. August 6, 2010. Registration requests made after this date must be submitted in person.

You may access the GWR system as many times as needed throughout the Web registration period to register for, add, and drop courses.

After the close of Web Registration and prior to the end of Late Registration, course changes must be made in person at the appropriate office.

Adding Courses

You may add courses to your registration throughout the Web registration period. This will also involve making payment for the additional course(s). Failure to do so could result in cancellation of your entire registration.

Dropping Courses

You may also drop courses throughout the Web registration period. If you paid by credit card and already have confirmation that your account has been charged, then your credit card will be refunded for all charges except the $25 nonrefundable registration fee. If you were paying by some other means and have not completed the payment process, then those charges will appear as a credit on your account (except for the $25 nonrefundable registration fee which will be billed to you).

If you drop courses via the GWR system, you must e-mail a request for a refund to webpayments@loyola.edu. Please include your name, ID or social security number, and the specific type of refund required.

You can not drop your entire schedule via WebAdvisor. Contact your department if you wish to drop all your courses.

To protect your information, time limits are built into the GWR system. You will be allotted five minutes per screen. Each time you click Submit to move to the next screen, the five minute clock begins again. If you do not click Submit your session will time-out after 5 minutes, and you will have to log in and begin your registration session again.

At the WebAdvisor Main Menu, click Login to begin the registration process, choose Students, then click Graduate Registration to complete the series of screens that follow.

Step 1: Verify your demographic information
Review the demographic information Loyola has on file for you. Make changes to the data as necessary. You will have the opportunity to review this information each semester. Click Submit when you have finished reviewing and updating this information.

Step 2: Verify your home address information
Review the home address information Loyola has on file for you. Make changes to the data as necessary. Once the information is updated click Submit to continue.

Note: International students must provide a foreign home address and a local United States address. Only the foreign address will appear on the Web, and it should be left unchanged unless it requires correction. To have a local address updated, please contact the International Student Advisor (410-617-2920) to complete the AR-11 form.

Each student is given a Loyola e-mail address. This is the e-mail address where you will receive confirmation of your registration request and payment.

Changing your address can be completed at any time during the year. Access WebAdvisor, choose Students, click Address Change, and follow the prompts.

Step 3: Express Registration - Course Selections
Using the dropdown menus, select the course subject (eg., AD - Educ Administration), enter the course number (eg., 662), enter the section number (eg., 71), select the term (eg., 09/FA - Fall 2009), and select the status (eg., C - Credit). Click Submit when you have finished entering your courses. Be sure to enter the course number information in the appropriate blocks. If you do not, you will receive the following message, Section is not available for this registration. If you are registering for multiple courses, enter course information horizontally rather than vertically. Click Submit when you have finished entering your courses.

Step 4: Register and Drop Sections - Registration

This is your opportunity to review your course selection. Use the dropdown menu to select one action to the left of each selected course.

Your choices are: to Register, to Register as Pass/Fail, to Audit, or, to Remove from the preferred list. You also have the option to drop sections by clicking in the Drop column under Current Registration.

No courses will be processed if there are any registration problems for any of the courses listed. Contact your department prior to registration concerning any courses that require written permission of the instructor, as the decision to allow electronic registration for these courses rests with them. Click Submit to register, to remove courses the list, or to drop sections.

Step 5: Registration Results

Carefully review this screen to make certain that you have been registered for your selections and to check for error messages. If you receive errors (displayed in red), make any necessary corrections, removing closed courses from your list, and resubmit. Click Submit to continue and go to the Account Statement screen to view the total charges for your course selection.

To register for additional classes, Click Students Menu and begin again. You will be returned to the beginning of the process (Step 1). On the demographics and address change screens, scroll down to the bottom of each screen, and click Submit until you reach the Registration screen again. DO NOT use the browser's Back button to return to the Registration screen.

To drop a class, click Students Menu and begin again. You may access the Drop screen by scrolling to the bottom of the Express Registration screen and clicking, Drop a class.

Step 6: Review Account Statement Screen

1. Use the dropdown menu to select the term (Cap Term) for which you wish to view registration charges (eg. FA/09). If you do not select a specific term, you will see charges for all available terms.

2. Select AR Type. The default should read 01 - Student Accounts. This field can not be blank. Select 01 from the dropdown menu if the default is not showing Student Accounts.

3. Click Submit to continue to the next page.

Step 7: Account Statement

This shows charges and amount due for all terms selected on the previous Account Statement screen. After reviewing the charges and amount due, choose one of the following payment methods:

1. Click Submit if you want to select more than one Payment Option to pay the full amount of tuition and fees, or

2. Click Make a Credit Card Payment if you intend to pay the full amount of tuition and fees using a credit card.

Step 8: Payment Options or Make a Credit Card Payment

If you use Make A Credit Card Payment, you must do the following:

1. Enter the amount to pay next to each term indicated. Please note, credit balances from previous terms are not part of the tuition and fee calculation for the term charges, but will be used by Student Administrative Services in determining the amount due.

2. Select the credit card type (Mastercard, Visa, DISCOVER, or American Express) from the dropdown menu.

3. Enter the credit card number. Do not enter dashes or spaces when entering the credit card number. Enter the expiration date from the dropdown menu.

4. Enter the name of the credit card holder, as required by Verisign when using the credit card payment option.

5. Check the e-mail address listed on this screen. Confirmation of your payment will be sent to this e-mail address.

6. Click on Submit and wait to view the confirmation screen indicating your payment has been approved by Verisign. When using more than one credit card you will need to click Make Another Credit Card Payment which will return you to the first screen of this process. Do Not use your browser's Back button to return to this screen.

If you use Payment Options, you must do the following:

1. Click in the box to the left of the appropriate term.

2. Select method(s) of payment (eg. check, cash,etc). You must select at least one payment option. Click on the Help icon if you need to see a description of each payment option.

3. Click Submit. If you do not select a term or payment method, you will receive an error message asking you to provide the missing information.

Step 9: Confirmation/Remittance Form

Scroll to the box showing each payment method you selected on the payment option page. Next to each payment option enter the amount of money you intend to pay with that option. All options should total the full amount due as indicated on the Account Statement.

If Credit Card Payment is one of the options selected, you will be taken directly to the Make A Credit Card Payment screen when you click Submit.

Remember: Print this form before clicking Submit. This form must accompany any payment authorization documents. Use the Help icon to determine what forms are needed for each payment option.

Step 10: Receipt of registration request

At the conclusion of your web registration session, Loyola will send an electronic confirmation to your preferred e-mail address verifying receipt of your registration request. This correspondence does not mean that your registration request has been approved by your academic advisor.

If the advisor has questions concerning course selection, you will be contacted to discuss your choice of classes and possible alternatives. If you do not hear from your academic advisor, then your registration selection is approved.

During the GWR process, you will be asked to select a method(s) of payment for the requested course(s). Before selecting a method of payment you must verify that the method is available to you. Verify Financial Aid awards, complete all third party paperwork, and have your credit card information available.

Full payment must be received in Student Administrative Services within 10 calendar days of the registration request. You may select more than one method of payment to cover the total charges for the semester. All methods of payment must be received by Student Administrative Services at the same time, otherwise, you run the risk of cancellation of your registration request due to receipt of insufficient funds. Full payment not received by the due date (10 days from the date you complete the registration process) will result in cancellation of the requested courses.

The registration system will calculate the total tuition and fee charges for the semester based on the selected courses. If you select multiple payment options, it is your responsibility to determine how much of the total charge will be applied to each payment method selected.

Those students given permission to co-op into another area of study may experience an overpayment of charges (ex., an MBA student taking an undergraduate course). Students in the co-op category generally pay the lesser of two rates depending on program selection. The automatic billing feature will not always use this criteria in calculating tuition charges. Any overpayment will be refunded by Student Administrative Services.

At the completion of the registration and payment process, you will print out a Confirmation/Remittance Form and mail it to Student Administrative Services-along with payment or any accompanying payment authorization documents-within the 10-day period. The address of Student Administrative Services is on the Confirmation/Remittance Form.

1. Credit Card (the preferred payment method for GWR)
Loyola accepts VISA, MasterCard, DISCOVER, or American Express. You must enter your credit card number, expiration date, and total amount on the payment screen. WebAdvisor is a secure site, designated by a solid key or lock icon at the bottom of your browser screen. Your credit card transaction is protected by standard security and encryption.

If full payment of all tuition and fees is made using the credit card method, submission of the Confirmation/ Remittance Form is not required since this is the only method of payment.

If partial payment of tuition and fees is made via credit card and the balance is paid using another payment method, submission of the Confirmation/Remittance Form is required.

All other payment options require the submission of the Confirmation/Remittance Form.

2. Delayed Billing
This option is only available to MBA and MSF students. If this option is chosen, a credit card number and expiration date must be submitted at the time of registration on the Confirmation/Remittance Form next to the Delayed Billing Option. Student Administrative Services will execute the credit card payment on the fifteenth of the month prior to the beginning of the semester; for example, the fall semester begins in September, so all delayed billing payments will be made on August 15 and the spring semester begins in January, so all delayed billing payments will be made on December 15.

3. Check/Money Order
Make payable to Loyola University accompanied by the Confirmation/Remittance Form. All checks must be drawn on U.S. banks in U.S. dollars.

4. Cash
While this method of payment is not recommended, it is an option. If you elect this option, you should plan to deliver the Confirmation/Remittance Form with cash payment directly to Student Administrative Services on the Baltimore Campus. Do not send cash through the mail.

5. Credit Balance
If a credit balance from a previous semester was reflected on your AR Statement, you may apply that to the current charges. If you have a credit balance that does not cover the total cost of the tuition and fee charges, you must select another payment method to cover the remaining charges.

6. Third Party Billing Authorization
Signed documents authorizing billing must accompany the Confirmation/Remittance Form. If the authorized amount does not cover the total tuition and fees, an additional payment method covering the remaining charges must also accompany the documentation.

7. Employee Tuition Remission Benefits
Signed authorization documents must accompany the Confirmation/Remittance Form. Tuition charges or fees not covered through these agreements must be remitted through another method of payment and must also accompany the documents.

8. Scholarship
Signed authorization documents must accompany the Confirmation/Remittance Form. Tuition charges or fees not covered through these agreements must be remitted through another method of payment and must also accompany the documents. Samples of scholarships might include state grants, Archdiocese scholarships, and private donor grants.

9. Chapter 31 Vocational Rehabilitation Purchase Order
Signed authorization documents must accompany the Confirmation/Remittance Form.

10. Federal Stafford Loan
Students who have completed the Federal Stafford Loan application process may use loan proceeds for tuition and fee payment when registering on the Web, by mail, or in person. Course registrations submitted before the completion of the Stafford Loan application process must include full tuition and fee payment.

The status of a Federal Stafford Loan may be verified by accessing the Financial Aid section of WebAdvisor. The loan application and approval process has been completed if the loan has an action status of A or Accepted. Loans with an action status other than Accepted may not be used to pay tuition and fee charges. Students who register before the Federal Stafford Loan application and approval process has been completed must use another payment option.

Loan Disbursements: The proceeds from a Federal Stafford Student Loan are disbursed in one, two, or three equal payments directly to Loyola University. Loan proceeds that result in a credit balance will be available by check within the later of 14 days after the first day of the enrollment period or 14 days after the loan proceed deposit occurs.

Minimum Enrollment: Federal Stafford Loan regulations require that a student maintain at least half-time enrollment each term during the period of the loan. Half-time enrollment is defined as a minimum of 6 credits per term for the Fall or Spring Semesters or 3 credits for Summer Sessions. Half-time enrollment is verified before loan proceeds are credited to a student's account.

Loan proceeds will be withdrawn from a student's account in any term in which the student fails to maintain enrollment of at least a half-time basis.

11. Graduate Student Payment Plan
Semester promissory notes are available only to all graduate students. If this method is chosen, the student will receive documents for signature which are to be returned to Loyola along with the first payment. A $35 administrative fee is assessed. All payment plans must be started before the first week of classes end.This option is only available during the fall andsSpring semesters.

12. Graduate Assistantship
Signed authorization documents from the University must accompany the Confirmation/Remittance Form. Tuition charges or fees not covered by the Assistantship must be remitted through another method of payment and must also accompany the documents.

You will be given 10 calendar days from the date of registration for the Confirmation/Remittance Form and full payment to be received by Loyola. Do not delay in sending in this Confirmation/Remittance Form and accompanying payment and authorization documents. Please allow sufficient time for mail delivery. Failure to send the Confirmation/Remittance Form within the 10-day time limit results in cancellation of registration without notification.

After reviewing and updating your demographic and address information, registering for classes, and selecting payment methods, you will be returned to the student menu.

If you need to adjust your payment methods you can select Make a payment or Payment options under the Financial Profile. To confirm your registration request, check My Class Schedule under Academic Profile.

Loyola does not mail a course confirmation to your home address. You will receive your registration confirmation and payment notification via your Loyola e-mail address.

After completing the registration process you will receive an initial e-mail informing you that your registration request has been received. It is important for you to know that while the registration request has been received and processed, and approval for the course selection is pending departmental academic approval.

If your advisor has questions concerning your course selection, you will be contacted to discuss your choice of classes and possible alternatives. If you do not hear from your academic advisor, then your registration selection is approved. You may view your schedule electronically by accessing My Class Schedule from the WebAdvisor menu.

If selecting a payment method other than credit card payment, full payment for your course work must be received in Student Administrative Services within 10 days of registering. If full payment is not received within 10 days, your requested registration will be cancelled.

Classroom assignments for the Baltimore Campus are finalized approximately two weeks prior to the start of the semester. Check your schedule on the Web just prior to the start of classes for this updated information. Room assignments for the Baltimore Campus will be posted in the main lobbies of Beatty, Knott, and Maryland Halls on the first day of class.

Room assignments for other campuses and locations will be posted at those locations on the first day of classes.

Digital signature means any letters, characters, or symbols manifested by electronic or similar means, executed or adopted by a party with an interest to authenticate a writing. A writing is electronically signed if a digital signature is logically associated with such writing.

Any student who tampers with or attempts to tamper with the registration request of another student or improperly uses demographic or financial information of another student may be subject to disciplinary action.

Logging Out of Graduate Web Registration 

At the completion of either Make A Credit Card Payment or Payment Options you will receive a message that reads "Your payment options have been submitted. Click Okay to return to the Students Menu. Click My Class Schedule (under Academic Profile) to review and confirm your final registration request. If you have no changes, click Okay to return to the Students Menu. At this point, your registration is complete, and you must log out of GWR. To log out of GWR, click the Log Out icon at either the top or bottom of the screen. If you are in a Loyola lab and have logged in, make sure you log off both WebAdvisor and the PC. Failure to do so will not ensure proper security.

For questions concerning financial matters, e-mail: webpayments@loyola.edu. For questions concerning academic issues, contact your departmental advisor.